Conferences in Hawke's Bay

Our dedicated and experienced team know what it takes to host successful conferences and can assist in every aspect of conference management such as: audiovisual requirements, catering, themes and all those special touches to exceed your expectations and those of your guests.

Venue hire for conferences includes:

• Onsite event coordinator
• Standard venue tables and chairs set up
• Standard house lighting
• Free wireless Internet
• Air conditioning
• Power consumption
• In-house background music
• Housekeeping
• Technician to provide consultation on arrival or to liaise with external AV provider
• Duty manager if alcohol is to be served

With our location, facilities and friendly staff will ensure your function’s success. For information and recommendations about extra activities just ask one of our team.

For more details: see Entertainment & Social Activities.

Napier Conferences & Events operates from the Napier War Memorial Centre on Napier's Marine Parade.  It's location makes it the ideal venue for conferences with the view over the Pacific Ocean providing an unobstructed vista spanning from Mahia Peninsula to Cape Kidnappers.

Only a walkway separates the venue from the sea and Napier’s beautiful CBD with its Art Deco architecture, many attractions, activities, shops and restaurants, is just a five-minute stroll away.

The Hawke’s Bay Airport is a 10-minute drive away and there is also a wide range of quality accommodation options located within a short walk or drive from the venue.

Napier Conferences & Events operates from the Napier War Memorial Centre and In most instances the spaces can be configured for conference, theatre, classroom, cocktail (standing event with refreshments), breakfast, lunch or dinner. Additionally, the venue is fully air-conditioned, has modern audiovisual equipment throughout, and the entire building has complimentary ultrafast Wi-Fi.

By day the venue provides professional and functional spaces for conferencing and by night the same spaces can be elegantly transformed for a themed gala dinner, cocktail party, awards ceremony or anything else that's required.

Floor plans

• All Rooms
• Ground Level
• Lower Level
• Ballroom
• Boardroom
• Breakout Room 1
• Breakout Room 2
• Foyer
• Gallery
• Large Exhibition Hall
• Small Exhibition Hall

We have all the expertise and equipment you'll need to help your conference run seamlessly. For any audio-visual requirements, we will find a solution as we work with a range of trusted suppliers. And if you need a florist, musician or hire company or anything else, just ask.

View Venue rental / Find a Space

The Hawke’s Bay Airport is a 12-minute drive from the venue with Air New Zealand operating daily flights in and out of Hawke's Bay direct from Auckland, Wellington and Christchurch. There are many options for transport to and from the airport and, around Napier and Hawke's Bay. Here are some of our recommendations:

• Airport Shuttles
• Hawke's Bay Taxis 
• ½ Price Cabs 
• Baywide Taxis 
• Group Transport: Nimon & Sons
• Bay Tours & Charters 

Limited car parking is available for guests and attendees in the venue's car park, situated in the adjacent Ocean Spa Complex, accessed off Marine Parade, 400m north of the front entrance. However, if parking for more than 3 hours you'll need to obtain a car-parking pass from the venue’s reception. Please note that all other street parking around the centre is for a maximum of two hours only.

Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking around is two hours only.

To find out how our team can help you arrange transport just call +64 6 835 9001 or email us.

We have dedicated staff, equipment and all the latest technology and gadgets to make sure your conference flows without a hitch. Whether you need extra lighting, sound, data projectors or live video feeds, we have the expertise and the knowhow.

For the duration of your event, we'll also provide an audio visual, lighting and technical assistant to monitor and deal with any issues that may arise. We're also happy to liaise and work with your outsourced audiovisual provider if necessary.

The onsite in-house AV technology setup and costs are available on request and we can quote and organise all your standard, additional or bespoke AV requirements you may need.

For more details about AV equipment and technology call +64 6 835 9001 or email us.

Napier Conferences & Events onsite caterers, Dish Catering, offer a wide range of menu choices to suit the budget, theme or dietary requirements of your event and its guests.

From fully cooked breakfasts to cocktail finger food or á la carte dining, menus can be created to suit. All food is freshly prepared onsite daily from locally sourced ingredients or products where possible.

Following discussion of your event requirements with one of our coordinators we will develop menus and work with you to help create a truly memorable culinary experience for your guests. We will also provide a duty manager if alcohol is being served.

Menus

• Morning & Afternoon Tea
  Lunch
  Canapés
  Formal Plated
  Buffet Menu

A wide variety of accommodation options nearby make it extremely convenient for conference organisers and their guests. We can even help coordinate your guests' accommodation at point of contact at each hotel or by recommendations for your group size and requirements.

Here are a few local providers we recommend that are only a few minutes' walk or drive away:

• Scenic Hotel Te Pania – Directly opposite the venue on Marine Parade.
• Art Deco Masonic Hotel - Overlooks the Napier Soundshell, a 3 minute walk from the venue
• Expressotel - Opposite the stunning Municipal Theatre, a 10 minute stroll down Tennyson Street
• Swiss-Belboutique Napier - 12 minute walk through town to Munroe Street
• The Quest Napier – 10 minute walk from the venue down Dickens Street.
• Nautilus Napier – 10 minute walk down the picturesque Marine Parade.
• The Crown Hotel – 5 minute drive or taxi ride from the venue to Ahuriri.

For more details about accommodation options in Napier, Hawke's Bay, please call +64 6 835 9001 or email us now!

Whether you have an hour to fill, an afternoon, or are considering a before-breakfast energiser at your next event, we are making it easier for you to deliver memorable experiences for delegates.

We have incorporated a number of activity options utilising the strong relationships we have with our other council facilities and local providers to form some great delegate activity packages.

Activities range from private themed events and conservation activities at the National Aquarium of New Zealand, to team golf challenges at Par2 MiniGolf.  We can also arrange pre-dinner events in the beautiful museum foyer at MTG Hawke’s Bay.  

Our long standing relationships with local partners also allows us to offer Art Deco themed events and activities, so you can make the most of holding an event in the Art Deco capital of New Zealand.

We also work with the Napier i-SITE providing clients with accommodation support along with additional options to take their event to the next level, such as taking a ride in a sailing waka, organising progressive dinners, or experiencing the city from the seat of a vintage car.

To find out how our team can help you arrange a whole host of great activities, just call +64 6 835 9001 or email us.

For information about what to see and do in and around Napier, talk to the friendly team at Napier i-SITE.

Does your venue have natural light?

• All spaces have natural light with varying degrees in each. If plenty of natural light is important for your conference, please let our staff know and we'll recommend the best-suited space.

Can we provide our own food and beverages?

• Napier Conferences & Events contracts Dish Catering for all food and beverages provided onsite. We are happy to work with you to develop a menu and beverage list that suit your requirements, with Dish Catering being the provider.

Can we decorate the venue ourselves?

• We're committed to providing a safe working environment at all times for our customers, guests, staff, contractors and members of the public. Some decorating for conferences needs to be carried out by an approved contractor but there are other aspects you'll be able to be complete yourselves. Please discuss with our team.

What does the venue cost?

• Venue rental rates vary depending on the spaces required and the duration of your conference. View our venue rental rates here or for a more accurate quote feel free to use our online enquiry form.

What are your capacities?

• You can view the maximum capacities for each space here.

Are all the conference spaces on the same level?

• There are eight separate operational spaces available on two different levels. The Foyer, Ballroom, Gallery, Small Exhibition Hall and Large Exhibition Hall are on the ground floor, while the two Breakout Rooms and the Boardroom are on the lower level. On the ground level, it is possible to configure multiple spaces together to create larger spaces. Please enquire.

What room configurations are available?

• All spaces can be used as stand-alone and some can be configured together. We have standard set-ups available, which you can view here. If you're looking for something different, please speak to one of our staff.

Can I get access to the venue to set things up prior to the conference?

• The Napier Conferences & Events staff will work with you to coordinate a time for set up and pack in. In some cases, pack in and pack out rates may apply.

Do you provide AV and technical services?

• Yes, we have a variety of AV equipment available throughout the venue and can work with you and other third party providers. See above AV Equipment & Technology for Conferences section.

Is there AV available in every room?

• Ceiling mounted data projectors and screens can be found in all operational rooms with the exclusion of the Gallery. Other AV equipment is available upon request. Please discuss your AV requirements with your one of our staff prior to your event.

Is AV included in the venue rental?

• All AV equipment and services are an additional cost.  Please contact our team to discuss your requirements and we will prepare a quote for you.

If Wi-Fi available?

• Complimentary WiFi is available throughout the venue. A password will be provided on arrival.

What type of events can I hold at your venue?

• Napier Conferences & Events operates from the Napier War Memorial Centre, a multi-purpose venue. We commonly hold conferences, meetings, weddings, school balls, funerals, gala dinners, functions and virtually any other type of event or celebration. With eight flexible spaces we're happy to give anything a go. Please talk to our team about your special event.

Is there parking available?

• Limited 3-hour car parking is available for guests and attendees in the car park situated in the adjacent Ocean Spa Complex, accessed off Marine Parade, 400m north of the venue. However, you will need a car-parking pass that you can organise by asking one of our team. Parking on the forecourt at the front of the venue is for unloading and loading only and vehicles parked there for extended periods of time may incur an infringement notice. All other street parking is two hours only.

How do I access the venue to deliver equipment and other conference gear?

• Loading docks are available on both the ground and lower levels, and for smaller items, the forecourt and front doors are accessible from Marine Parade.

Is there wheel chair access and disabled toilets at the venue?

• Yes. Wheel chair access is on the ground level, with a passenger lift available to the lower level. Disabled toilets are available on both levels of the venue

How far from the airport is the venue?

• The Hawke’s Bay Airport is an 8km drive, which takes approximately 12 minutes for those guests coming from outside Hawke's Bay.

How far is the venue from the CBD?

• Napier's CBD is less than 1km away and can be comfortably walked in approximately five minutes.

Make a conference booking today by calling +64 6 835 9001 or book online now!